Summary
Highlights
The video opens by illustrating common challenges faced by fast-growing companies like 'Stealthywood' in managing procurement. These include inconsistent pricing from multiple vendors, unclear delivery times, and a lack of standardized tracking, leading to missed deadlines and overpaying when relying on emails and spreadsheets.
The Odoo Purchase app provides a solution by managing vendor relationships and streamlining orders through Request for Quotations (RFQs). The dashboard offers an overview of RFQs and purchase orders, categorized by status and assignments.
A new RFQ is created for 'Stealthywood' to order 'teakwood tables' due to a showroom launch. The video shows how vendor details, past conversations, and pricing agreements are tracked, setting an order deadline and updating product quantities. Odoo automatically applies discounts based on vendor rules for larger orders.
The presenter demonstrates how to add a completely new product, a 'teakwood lamp,' to an existing RFQ. If the product doesn't exist in the system, Odoo allows for its creation on the fly, including setting its cost.
The RFQ is sent to the vendor via a pre-written email, which can be edited for personalization. The status changes to 'RFQ Sent,' and a record of the email is kept. Once the vendor confirms, the RFQ is converted into a purchase order.
Upon confirmation, a 'receipt' smart button appears. Clicking it allows users to validate the receipt, confirming the arrival of the shipment and updating inventory in real-time.
Odoo's RFQ workflow transforms procurement from complex email chains and spreadsheets into a clear, clickable pipeline, enabling users to request, confirm, receive, and update inventory efficiently.