Summary
BLG Filing and Confirmation Process
Highlights
Data Preparation and File ManagementPart 1
Upon fund closing, an initial report is pulled from Exemption Edge.
Data from the report is organized into an excel file which is then separated into tabs for each series, which is then used to generate a master list. A separate file must be created specifically for BLG.
The BLG-specific file must be formatted without any formulas.
Compliance and Data CleaningPart 2
Employee trades must be manually deleted from the BLG file, as BLG does not require this data.
Commission figures are obtained from the finance department and reconciled within the file.
All commission data must accurately match the figures provided by finance.
Submission WorkflowPart 3
Files for each fund and series must be saved in their own tabs within the BLG file.
Once finalized, the files are sent via email to Coleen, the relationship manager at BLG, for each closing.
The submission deadline for BLG is 10 calendar days after the fund closing date.
If this lands on a weekend, it must be submitted the last business day before the weekend.
Approval and ReconciliationPart 4
After submitting the data, internal reconciliation is performed to verify amounts against the SEDAR portal.
Approval must be sent to BLG, followed by a SEDAR confirmation, which provides evidence that all data has been filed successfully.
In the event of a holiday or weekend falling on the 10th, the filing must be moved to the preceding business day.
Archiving and RecordsPart 5
Approved files related to each closing are saved in the BLG Documents folder, categorized by fund and closing.
SEDAR confirmation records are stored in a separate 'Filing' folder to serve as the final proof of submission.